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Reporting in SAP E-Recruitment
Tuesday, January 17th, 2012
Question:
In SAP eRecruitment do we have any standard report or any report -
1) To fetch all the vacant positions posted or jobs posted for a Period (for example: from 01/01/2011 to 12/31/2011).
2) Also the number of Applicants per vacancy for a period (for example: from 01/01/2011 to 12/31/2011).
If Standard report is not available, can you suggest how we can extract this information?
Answer
To look up all the vacant positions posted or jobs posted for a Period (for example: from 01/01/2011 to 12/31/2011).
In the Recruiter Admin role i-view there are is a dashboard that will tell you how many vacant positions have been posted in a period. In the reporting section of the Recruiter admin, the Applications with Posting and Requisition are also available to provide this information. There is also a query via SQ01 with user group ERC_RECR that will allow you to create your own queries with the e-recruit infosets available.
To look up the number of Applicants per vacancy for a period (for example: from 01/01/2011 to 12/31/2011).
In the Recruiter admin role i-view on the dashboard you will be able to see how many applicants per posting and how many are at each stage of the recruitment process. There is also a query via SQ01 with user group ERC_RECR that will allow you to create your own queries with the e-recruit infosets available.
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Accessing Employee Assets
Thursday, December 29th, 2011
Question
How can we get the information about assets given to an employee in SAP?
Answer
If you have HCM in place and you are using infotype 0040, (Objects On Loan) to track assets given to employees you can run an adhoc report to get the information you require.
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Populating and Creating Info in LSOCPSCORMINT
Monday, December 19th, 2011
Question
I want to set the Course completion status of an participant to 100%. Course type is ‘ET’. I know I can set this manually in table ‘LSOCPSCORMINT’ but the document no. for this particular participant which does exist in table ‘hrpad614′, does not exist in table ‘lsocpscormint’, through which I can set the completion status to 100%.
Can you please let me know on what condition the table ‘lsocpscormint’ gets populated with the values or how I transfer a particular document no. values form table ‘hrpad614′ to ‘lsocpscormint’?
Answer
If our understanding is correct – you want to create what you believe should be the correct entry into LSOCPSCORMINT.
Have you been able to determine where the break in the process occurred? Was the ET delimited (end dated) at some point? Was the person working via a VPN access or via OffLine Player to complete the course? Did the Follow Up on the course show any issues- I presume HRPAD614 displayed the necessary X’s in Confirmed, Follow Up and Passed?
At this point the quickest way to get the update to occur may just be to ask your BASIS team to insert the record in the LSOCPSCORMINT table.
You have the TPARTDOC data. By going to LSOCPSCORMSSTR via SE16 you should be able to get the ELU as shown below.
From those tables create the fields needed to populate LSOCPSCORMINT and work with your Basis team to have this updated.
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How to Populate a Radio Button via Dynamic Action
Monday, December 19th, 2011
Question
How do you populate a radio button in an infotype via dynamic action?
Answer
In the example below where FAMST <> 1 meaning the person is single, the radio button set up indicates SPACE for MARID – not selecting that button and X for Single indicating the radio button should be marked.
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LSO Course Catalog and Structural Authorizations
Tuesday, November 15th, 2011
Question
We need to activate ‘course administrator’ portal for LSO. With this functionality, they can create/maintain the course catalog through the portal, and there is no need to login to the backend system. We have admin roles for backend user, which can be assigned to the portal user too, but the problem is, one would be accessing portal both as a learner as well as admin. Admin should only have access to certain course groups, but a learner should be able to see all the course groups.
Can you please let me know how we can accomplish this requirement using Structural Authorizations/Authorization Objects?
Answer
Most organizations do allow administrators to have access to the entire Course Catalog and through business process the administrator is educated on which portion of the course catalog is theirs to maintain. This is often done so administrators can back up one another when a specific administrator might be on leave or simply not available. From past experience, it is suggested that anyone who has access to any HCM structure, catalog, and etc. should be fully versed in their HCM maintenance responsibilities. Before using structural authorizations for the Course Catalog, did you consider if it is critical for the business to apply structural authorizations? Can business process manage this maintenance?
With the implementation of the LSO portals, the access can be more readily provided as the administrator’s breadth of SAP knowledge can be more limited to their specific area of responsibility. Where structural authorizations have not been implemented, some organizations have setup PD logging to create an audit trail on specific infotype changes to the course catalog – doesn’t prevent the activity but does allow for monitoring and correction.
When the decision has been made that structural authorizations are needed, the best success has been through implementing a custom function module to retrieve the proper objects for the administrator to access. The items that can be accessed are maintained in OOSP/OOSB. Typically the administrator can see all LSO objects – in your case the entire course catalog – however; they can only change objects that are assigned between the administrator’s position and the authorized course group. There will be a super user administrator that has access to the uppermost course group.
Keep in mind that to have structural authorizations operate successfully; there is a great need to be specific in the objects that the administrator can access. The course catalog is a hierarchy of Course Groups (L) that can comprise within the structure a number of objects: Course Type (D), Curriculum Type (DC), Course (E), Curriculum (EC), and Course Program (EK). As the structure is a hierarchy, each administrator will be assigned the portion of the course catalog that they are allowed to change – typically both for a planned and active status (Status Vector), the depth of the assignment from one to six digits that corresponds with the different levels of the structure (one being the highest level, and all subsequent numbers representing lower levels), the Evaluation Path where needed and the Function Module to be used. Information as found in the table below:
If set up correctly, the objects allowed the learner and objects allowed the administrator should both be work fine.
What to look out for:
Other users that have implemented a custom function module have identified some common errors. For example; when creating an object (using LSO_PVCT – Master Data) in the structure a “no authorization” error occurs. The resolution was to define a (non-existing) root-object (e.g. 99999999), and an evaluation path (Example: L-D-E), and check the maintenance flag. You do not need to check the custom function module. Add a line for each object that the administrator needs to have the create ability.
In addition to structural authorizations for the Course Catalog, keep in mind how your organization uses other related objects. Does completion of your training impart a qualification? What access does your administrator have or need to the qualifications catalog. Does your organization apply requirements to the learner via the use of tasks? Again, does your administrator also need to maintain the training matrix? All of the related objects will also need to be tested once the function module is built and structural authorizations are being rolled out.
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Moving Position to New Organization Unit
Tuesday, November 15th, 2011
Question
I need screenshots on how to properly move a employee to another org unit without changing old records. Would copying the org unit number to another or reassigning the employee to that new org unit do the job. What are the steps?
Answer
Whenever there is a change that involves moving an employee to a new organization unit, it is important that the business process is understood. If my understanding of the need is correct, the employee is going to continue to hold the same position so in effect, the person and the position are both now going to be part of the new organization unit. The alternative would be that the person would be moving to a new position that exists in the new org unit.
Where the employee is still holding the same position but that position is moving to a new organization typically there would be Organization Management (OM) changes that would move the position to the new organization unit and there would be a corresponding Personnel Administration (PA) Action that indicates why that move is taking place. It is always best to have an IT0000 and IT0001 both in place to tell the whole story.
Scenario – the position for Sales Trainer (50012497) needs to move from Sales Training Team 1 (org unit 60000997) to Sales Trainer Team 3 (org unit 60000996). This change needs to occur effective 11/1/2011. See the current organization structure below displayed with transaction PPOME.
Steps in moving the position to a new organization unit:
Perform (OM) maintenance moving the position to the new Organization Unit. Dates are critical so you need to be sure to align the OM changes with the effective date of the PA Action. The OM changes can be made via transaction PP01 (displayed in bullet a) below) or PPOME (drag and drop) (displayed in bullet b) below.
Using PPO1 to maintain OM (option 1)
Transaction PP01
Select the Relationship Infotype (HRP1001) and select the Overview Icon 
, see the org unit relationship from 3/29/2010 to 12/31/9999
Select the row of the Org Unit relationship and then select the copy icon 
. The Copy Relationships screen opens. Enter the Effective Date and the new Organization Unit number. Enter and Save.
You should receive the following request for confirmation. Select Yes.
If you go back to PPO1 and time period 
to again view the relationship using the overview icon. You now see the 3/29/2010 relationship for the position to org unit 60000997 is delimited and now the new relationship to org unit 60000996 exists from 11/01/2011 to the system high date 12/31/9999.
Let’s look at the impact to the Employee Record. The below screen is an overview of IT0001 Organization Assignment screen. You do see that a new record was created on the employee record based on the OM changes completed in the prior steps. Depending on your business processes, some companies would consider this transaction complete.
If you also want to be able to see exactly why there was an organization change on 11/01/2011 then you will also want to perform a Personnel Action for that same day
Go to PA40 Personnel Actions; select the action as defined by your organization’s business process. In this case, the organization uses the action Organizational Reassignment. Select the 
Execute Icon to proceed through the action.
The Actions screen opens and allows you to enter a reason that this Organization Management Change took place. Complete the Personnel Action as configured within your organization.
Using PPOME Drag and Drop to perform OM changes (option 2)
Enter transaction PPOME in the command box. The Organization and Staffing Change screen will open.
Make sure you set the date to the correct day of 11/01/2011 by selecting the 
icon. The following screen will open to allow you to set the correct start date and end date.
Once your date is set select the position that you need to move to the new org unit. Simply highlight the position and holding down your mouse button, drag the position over the new organization unit. Once your cursor is positioned over the new organization unit; release the mouse button for the position to drop into the new organization unit.
Make sure you Save the work in PPOME before you exit the transaction.
Complete the Personnel Administration Action as defined in your business process.
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Posted in Ask the Experts | 1 Comment »
Removing Fields from CATS Data Entry Screen
Thursday, October 20th, 2011
Question
I have realized that there are two extra fields appearing in the data entry sheet – Personnel Assignment and Personnel Assignment Text. I have checked the activation for concurrent employment in my system and found that it is not activated, as we do not want to use concurrent employment. These fields do not appear in the selection fields list in IMG. How do I remove these fields from CATS data entry screen and from where are they appearing?
Answer
You need to deselect these two fields from the field selection in the IMG: Personnel Assignment (CATSD-PERASCE), and Personnel Assignment Text (CATSD-PRTXTCE).
Below are screen shots of the where you will need to deselect the fields:
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EEO Reporting Locations
Thursday, September 15th, 2011
Question
EEO Reporting: Where do you check to make sure you have a reporting location for each personnel area/subarea?
Answer
Thanks for your submission. In order to check if you have a reporting location for each personnel area/subarea, Go to the menu path in the IMG.
Set up Reporting Units and addresses
Personnel Management → Personnel Administration → Organizational Data → Organizational Assignment → Organizational Plan → U. S. Compliance Reports → Maintain EEO/VETS-100 reporting units and addresses
Set up Reporting Unit numbers
Personnel Management → Personnel Administration → Organizational Data → Organizational Assignment → Organizational Plan → U. S. Compliance Reports → Maintain EEO/VETS-100 reporting unit numbers
Those reporting unit numbers are configured to align to the Address Seq.
To configure a reporting location to each Personnel Area/Subarea
Personnel Management → Personnel Administration → Organizational Data → Organizational Assignment → Organizational Plan → U. S. Compliance Reports → Maintain SIC codes and EIN/D&B numbers for EEO-1/VETS-100.
The below table should hold every currently used US Personnel Area/Subarea defined in your Enterprise Structure (table V_T001P)
The detail screen behind this table allows you to associate the Reporting unit to the Personnel Area/Subarea
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How to Configure Custom Wage Type to Automatically Adjust Tax (IT0221)
Monday, September 12th, 2011
Question
Is there a step-by-step process on how to configure a custom wage type to automatically adjust tax when used in IT0221 because Federal tax YTD isn’t adjusted when making manual adjustments with a custom infotype.
Answer
In order to adjust the Federal Income amounts using Infotype 0221, you may add the technical wage type to the infotype so you are allowed to make the adjustment. However, we would suggest that you go to the SAP USA TAX Year End web site and read the guide on how to make Year End adjustments. Since we do not have the details on how you have had to do your current process it would be best if you review this document for making the adjustments.
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Configuration for EEO/VET100 reporting
Monday, August 22nd, 2011
Question
I have completed the configuration for EEO/VET100 reporting. I created addresses for each reporting unit, assigned reporting units, co. reporting unit, etc. to the personnel areas/personnel sub areas, and selected one as Headquarters. When I execute the EEO report the heading on the first page is “Single Establishment Employer Report”. It should be “Consolidated Report-Type 2″. What am I missing?
Answer
Without knowing how your particular system is configured, we would suggest the following:
Go to the menu path in the IMG
Personnel Management → Personnel Administration → Organizational Data → Organizational Assignment → Organizational Plan → U. S. Compliance Reports → Maintain SIC codes and EIN/D&B numbers for EEO-1/VETS-100.
Kindly check if you have defined a different reporting unit for each personnel area/subarea. Verify that only one personnel area/subarea is checked as Headquarters.
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